Thank you for your interest in serving your party on Provincial Council. We are now accepting applications for Regional Representative candidates for the 2018-2019 term.
Deadline for applications is Fri. July 20, 2018 at 5:00 PM. Members may only apply to be a candidate for one position per election.
Questions regarding the party elections or application process should be directed to firstname.lastname@example.org.
Provincial Council is the volunteer body responsible for the governance of the BC Green Party. It provides broad strategic direction for staff, develops and approves rules for party activities such as candidate nominations and provides oversight of party finances. It is a critical role for the healthy operation of our party and its success in the legislature and in elections.
Provincial Councillors, including Regional Representatives, serve all members of the party and are responsible for the governance of the party. Provincial Councillors do not have operational or organizing roles. Members serving as Provincial Councillors may volunteer for the party in other capacities that have operational or organizing roles, but that is not within their responsibility area as Provincial Councillors.
Provincial Council members include:
- Two Councillors-at-Large
- Six Regional Representatives:
Councillors-at-Large and Regional Representatives share the same roles and responsibilities, but are elected differently. Councillors-at-Large are elected by all members of the party, while Regional Representatives are elected by the members in their region. This ensures that at least one Provincial Councillor comes from each of the geographic areas of our province.
The Chair, Vice-Chair, Treasurer, Secretary and Councillors-at-Large are elected for two-year terms and Regional Representatives are elected for one-year terms.
The party uses a preferential ballot for all elections where there are more than two candidates. Voting takes place online only, but staff can provide support for members over the phone.
Regional boundaries are determined by their constituent ridings:
Vancouver Island & Sunshine Coast
- Familiarize yourself with the role of Provincial Council and the job of each party position.
- Ensure you meet the eligibility requirements below.
- Email email@example.com for an application form.
- Return a completed application form and declare your candidacy to firstname.lastname@example.org by Fri. July 20, 2018 at 5:00 PM. Your application will be reviewed to verify your eligibility. Approved candidates will have their photos, bios and videos posted to special pages on our website on or before Fri. Aug. 3, 2018.
- Ensure at least 25 members in good standing officially endorse your candidacy through an online form provided for approved candidates between Fri. Aug. 3 at 12:00 PM and Fri. Aug. 10 at 11:59 AM.
- Voting will take place online from Fri. Aug. 10 at 12:00 PM to Fri. Aug. 17 at 11:59 AM.
- The results of the elections will be announced by email on Sat. Aug. 18 at 12:00 PM.
Eligibility and general requirements
- Member in good standing of the BC Green Party.
- Permanent resident of British Columbia and citizen of Canada.
- Applicants for a Regional Representative position must have their primary address within the region for which they are applying to serve.
- A willingness to dedicate at least 3-5 hours per week of personal time and effort to council work including:
- Attending meetings by teleconference;
- Time between meetings preparing materials and reading reports;
- Time spent serving on Council sub-committees; and
- Attendance at four in-person meetings per year (including the AGM).
- The ability to effectively communicate and collaborate in a team environment in which much of the work takes place virtually.
- Governance experience.
- Proven leadership skills.
- A strong belief in the purpose and six core principles of the BC Green Party, and a commitment to applying them to the management of the party.
- A familiarity with and support for BC Green Party policy, 2017 platform and governance documents (Constitution and bylaws, Code of representative conduct and Code of ethics).
- Access to the Internet and familiarity with online collaboration tools, web-meeting platforms, word processors, spreadsheets, presentation programs, the ability to view such documents, and the ability to read and understand financial statements.
- A very high standard of personal ethics.
Values and principles of Provincial Councillors
- Always act in good faith and in a manner which they believe is in the best interest of the party and membership as a whole, contribute to discussions as part of decision-making, and respect Provincial Council decisions on all issues.
- Respect the confidentiality of in-camera discussions and privileged information.
- Make certain the party has clear long, medium, and short-term plans that can be developed and measured realistically.
- Work to support and ensure the success of the party’s Strategic Plan.
Other skills and qualities of a Provincial Councillor
- Basic understanding of financial reports.
- Understanding of legal requirements and implications relevant to political parties, governing boards, and corporations.
- Governance experience – that is, a previous role in a non-profit, corporation, or political party's board of directors.
- Well-connected in your community.
- An ability to collaborate and build an environment of trust, understanding and openness.
The Chair shall:
- Act as chair and convene meetings of Provincial Council;
- Ensure that officers of the Party carry out the duties which they are mandated to carry out under the rules and bylaws of the Party; and
- Maintain, update and regularly circulate a timeline of Party activities including, but not limited to, newsletter publication dates, fundraising letter mailing dates, Provincial Council meeting dates and general meeting dates.
- Liaise with the Party Leader, Provincial Council committees and Regional Associations to ensure the effective functioning and communication between each level of the Party;
- Attend provincial government’s Elections Advisory Committee meetings, or if unable to attend,
to appoint a Provincial Council member to attend instead; and
- Oversee the Executive Director and Party management.
- Assist, at the direction from the Chair, in carrying out the duties of Chair; and,
- Act as Chair from Provincial Council in the absence of the Chair.
The Treasurer shall:
- Keep financial records as required by the Societies Act and Elections Act;
- Provide up-to-date financial statements at Provincial Council meetings;
- Ensure that financial statements are audited and filed in a timely manner with Elections BC and the Society Branch as required by law, and immediately inform Provincial Council if any problems arise with compliance,
- Protect the confidentiality of donors except where such information must be disclosed under the Elections Act;
- Ensure that official tax receipts are quickly and duly processed; and
- Work with the Chair and the Leader to develop and implement the Party budget.
- Ensure the custody of minutes of all meetings of the Party, Provincial Council and Provincial Council Committees and ensure their availability or distribution to all Riding Associations, Regional Committees and Provincial Council Committees;
- Ensure the custody of all records and documents of the Party except those required to be kept by the Provincial Treasurer or Financial Agent;
- Ensure that the legal requirements for the registration of the Party and its agents are maintained with the appropriate government departments that regulate the Party, its Riding Associations and its agents;
- Maintain a list of Provincial Council Committees and their members, Regional Committees and their members and other bodies and caucuses mandated by Provincial Council or Party members in general meeting; and
- Issue notices of meetings convened by the Chair.
- Conduct the correspondence of the society;
- Issue notices of meetings of the society and directors;
- Keep minutes of all meetings of the society and directors;
- Have custody of the common seal of the society;
- Maintain the register of members.
- Participate in standing committees of Provincial Council;
- Undertake tasks necessary for the Party as they arise.
- Follow the procedures as stipulated in the Code of Ethics and by the Provincial Council in dealing with complaints against Party members and report on these cases to Provincial Council;
- Perform exit interviews with Provincial Council members at the end of their service.
For more information about any of the open positions, please contact email@example.com.