2018 AGM agenda (draft)

Sun. Jun. 3, 2017, 9:00 AM
Thompson Rivers University Conference Centre, Kamloops

 

Agenda item
Explanatory notes

1. Call to order (Chris Pettingill, Party Chair)

 

2. Rules of Order for this meeting (Dan Hines and Carol Hebdon, Parliamentarians)

 

3. Approval of Agenda

Motion: To approve the Agenda for this Annual General Meeting.

Information about the procedures for the AGM is available here.

4. Approval of Minutes of 2017 AGM

Motion: To approve the Minutes of the 2017 BC Green Party Annual General Meeting.

The 2017 BC Green Party AGM took place in Sidney on Sat. Aug. 19, 2017. Minutes from the AGM can be read here. Minutes are only available to members in good standing.

You must be signed into your BC Green Party website account to access them. Please consult our FAQs for instructions or support.

5. Consent agenda (consent calendar) – Reports:

  1. Leader’s report

  2. Chair’s report

  3. Executive Director’s report

  4. Ombudsperson’s report

Motion: To approve the consent agenda.

Please see AGM procedures for an explanation of the Consent agenda. 

The Consent agenda reports will be published online as part of the party's Annual Report by Fri. Jun. 1, 2018.

6. Financial report (Aird Flavelle, Treasurer)

Motion: To receive the 2017 Financial Report as presented.

The financial report is not included in the Consent calendar below, because it cannot be skipped at a society AGM as per the Societies Act.

The Financial report will be published online as part of the party's Annual Report by Fri. Jun. 1, 2018.

7. Appointment of auditor Jane Burns (Aird Flavelle, Treasurer)

Motion: Jane Burns shall serve as the BC Green Party’s auditor for 2018-2019.

 

8. Leadership contest

Motion: The Party will not hold a leadership contest prior to the end of the 2019 AGM.

This is a routine motion required annually by our party by-laws.

9. Bylaw resolutions (Sat Harwood, current Vice Chair, incoming Chair)

Motion: Resolution 1 (Societies Act Amendments)

Motion: Resolution 2 (Housekeeping Amendments)

Current party bylaws can be found online.

10. Party elections:

  1. Results (Simon Lewis, Returning Officer)

  2. Introduction of newly-elected members:

    • Chair (2 years)

    • Vice Chair (1 year)

    • Treasurer (2 years)

    • Councillor-at-Large (2 years)

    • Female Ombudsperson (1 year)

    • Male Ombudsperson (2 years)

 

11. Closing remarks (Chris Pettingill, Party Chair)

 

12. Adjournment

 

 

Resolution 1

3/4 Vote Resolution #1 to Approve Amended Bylaws
(Societies Act Amendments)

WHEREAS:

  1. The Green Party Political Association of British Columbia (the “Party”) is a political association whose name and purpose are set out in its constitution.
  2. The Party is governed, inter alia, by a set of bylaws which were originally adopted on May 23, 2015 in Nanaimo, BC at the 2015 annual general meeting and convention (the “Bylaws”).
  3. The Government of British Columbia has now enacted the Societies Act [SBC 2015] Part 6, Division 1 [the “New Act”] which replaced the Society Act, R.S.B.C. 1996, c. 433.
  4. The Party is required to amend its Bylaws in order to ensure they are in compliance with the New Act.

IT IS RESOLVED AS A 3/4 VOTE RESOLUTION THAT:

  1. The members of the Party hereby approve the amended Bylaws (the “Amended Bylaws”) as set out at schedule “A” to this resolution.
  2. The Party is hereby authorized to file the Amended Bylaws with the corporate registry.
  3. The Party is authorized to accept all changes and delete all explanatory comments prior to filing the Amended Bylaws (authority to file a clean version of the Amended Bylaws).

Schedule A

END OF RESOLUTION

 

Resolution 2

3/4 Vote #2 Resolution to Approve Further Amended Bylaws
(Housekeeping Amendments)

WHEREAS:

  1. The Green Party Political Association of British Columbia (the “Party”) is a political association whose name and purpose are set out in its constitution.
  2. The Party is governed, inter alia, by a set of bylaws which were originally adopted on May 23, 2015 in Nanaimo, BC at the 2015 annual general meeting and convention (the “Bylaws”).
  3. The Government of British Columbia has now enacted the Societies Act [SBC 2015] Part 6, Division 1 [the “New Act”] which replaced the Society Act, R.S.B.C. 1996, c. 433.
  4. The Party has amended its Bylaws in order to ensure they are in compliance with the New Act which amendments are attached to the previous ¾ vote resolution (the “Amended Bylaws”).
  5. The party now wishes to make several additional housekeeping amendments to the Amended Bylaws.

IT IS RESOLVED AS A 3/4 VOTE RESOLUTION THAT:

  1. The members of the Party hereby approve the further amendments to the Amended Bylaws (the “Further Amended Bylaws”) as set out at schedule “A” to this resolution.
  2. The Party is hereby authorized to file the Further Amended Bylaws with the corporate registry.
  3. The Party is authorized to accept all changes and delete all explanatory comments prior to filing the Further Amended Bylaws (authority to file a clean version of the Further Amended Bylaws).

Schedule A

END OF RESOLUTION

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