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2019 AGM agenda (draft)

2019 AGM agenda (draft)

Draft agendaBylaw resolutionsPolicy motion

Sun. Jun. 9, 2019, 9:00 AM (Registration opens at 8:00 AM)
Anvil Centre, 777 Columbia St, New Westminster, BC

 

Draft agenda

Agenda item
Explanatory notes

1. Quorum review (Sat Harwood)

Bylaw 5.2. ”The quorum of a General Meeting is one per cent of the Members in good standing. A quorum will never be less than 50 members.” Defined quorum as 50 members since membership is under 5000.

2. Meeting Called to Order by Sat Harwood

 

3. Meeting facilitators

Action Item: Sat Harwood to introduce the Meeting Facilitation Team

Roles:
Sat Harwood - Meeting Chair
Kim Darwin - Recorder
Steve Kisby - Parliamentarian
Brenda Rowe - Timekeeper

Fairness committee:
TBD

Motion: To accept the Facilitation Team and Fairness Committee.

 

4. Rules of Order for this meeting (Steve Kisby, Parliamentarian)

Briefly explain the AGM process, agenda and rules of order, refer people to the information in their AGM Package (and online), and take questions.

5. Confirmation of Rules of Order / AGM Procedures ( Chair - Sat Harwood)

 

6. Approval of Agenda

Motion: Resolved that attending BC Green Members Approve this Agenda.

Information about the procedures for the AGM is available here.

7. Approval of Minutes of 2018 AGM

Motion: Resolved that attending BC Green Members Approve the Minutes of the 2018 AGM

The 2018 BC Green Party AGM took place in Kamloops on Sun. Jun. 3, 2018. Minutes from the AGM can be read here. Minutes are only available to members in good standing.

You must be signed into your BC Green Party website account to access them. Please consult our FAQs for instructions or support.

8. Consent Calendar (Consent Agenda) – Reports:

  1. Leader’s report (Andrew Weaver, Leader)

  2. Chair’s report (Sat Harwood, Chair)

  3. Executive Director’s report (Liz Lilly, Executive Director)

  4. Ombudsperson’s report (Ombudsperson)

Motion: Resolved that attending BC Green members approve the Consent Agenda

Please see AGM procedures for an explanation of the Consent agenda. 

The Consent agenda reports will be published online as part of the party's Annual Report by by Fri. May 31, 2019.

9. Financial report (Aird Flavelle, Treasurer)

Treasurer, Aird Flavelle to present the 2018/2019 Financial Report and answer any member questions with support from Executive Director, Liz Lilly and Financial Agent, Simon Lewis.

Motion: Resolved that attending BC Green Members approve the Financial Report as presented.

The financial report is not included in the Consent calendar below, because it cannot be skipped at a society AGM as per the Societies Act.

The Financial report will be published online as part of the party's Annual Report by Fri. May 31, 2019. 

10. Appointment of auditor Jane Burns (Aird Flavelle, Treasurer)

Motion: Resolved that Jane Burns shall serve as the BC Green Party Auditor for 2019/2020.

 

11. Leadership contest

Motion: Resolved that the party will not hold a leadership contest prior to the end of the 2020 AGM.

This is a routine motion required annually by our party by-laws.

12. On-Going Business

A. Reports on 2018 AGM Action Items:

i. Provincial Council/Staff Report on remote access and remote voting options for future AGMs.

ii. Provincial Council report on Structural Rules availability.

 

13. Amended BC Green Party Bylaws:

A. RESOLUTION 1
B. RESOLUTION 2

Current party bylaws can be found online.

14. Policy Committee Resolutions

Motion: Resolved that attending BC Green Members approve the Policy Committee resolution as presented.

Proposed policy changes can be downloaded here (PDF).

15. Returning Officer’s Report (Simon Lewis)

 

16. Introduction of new members of Provincial Council:

A. Vice-Chair (2 years)

B. Secretary (2 years)

C. 2 Councillors-at-Large (1 year; 2 years)

D. Regional Counsellors-at-large

i. Vancouver Island & Sunshine Coast (2 years)
ii. Vancouver (1 year)
iii. Lower Mainland (2 years)
iv. Fraser Valley-Surrey (1 year)
v. North (2 years)
vi. Okanagan-Kootenays (1 year)

E. Ombudsperson – Female (2 years)

 

17. Closing remarks (Sat Harwood - Chair)

 

18. Adjournment

 

 

Bylaw resolutions

Resolution 1

WHEREAS:

A. The Green Party Political Association of British Columbia (the “Party”) is a political association whose name and purpose are set out in its constitution.

B. The Party is governed, inter alia, by a set of bylaws which were originally adopted on June 3, 2018 in Kamloops, BC at the 2018 annual general meeting and convention (the “Bylaws”).

C. The Government of British Columbia has now enacted the Societies Act [SBC 2015] Part 6, Division 1 which replaced the Society Act, R.S.B.C. 1996, c. 433.

D. The Party wishes to make several amendments to the Bylaws particulars of which are set out at Schedule A to this 3/4 resolution.

IT IS RESOLVED AS A 3/4 VOTE RESOLUTION THAT:

i. The members of the Party hereby approve the amended Bylaws (the “Amended Bylaws”) as set out at schedule “A” to this resolution.

ii. The Party is hereby authorized to file the Amended Bylaws with the corporate registry.

iii. The Party is authorized to accept all changes and delete all explanatory comments prior to filing the Amended Bylaws (authority to file a clean version of the Amended Bylaws).

iv. For the purposes of transitioning to two year terms for all provincial council positions (as set out below), while still ensuring offsetting elections the following transition rules shall apply:

1. Vancouver Councillor at Large: 2019 (1 year term); 2020 (2 year term);

2. Lower Mainland Councillor at Large: 2019 (2 year term);

3. Fraser Valley Surrey Councillor at Large: 2019 (1 year term); 2020 (2 year term);

4. Vancouver Island, Sunshine Coast Councillor at Large: 2019 (2 year term);

5. Okanagan Kootenay Councillor at Large: 2019 (1 year term); 2020 (2 year term); and

6. North Councillor at Large: 2019 (1 year term); 2020 (2 year term).

Resolution 1 - Schedule A

END OF RESOLUTION

 

Resolution 2

WHEREAS:

A. The Green Party Political Association of British Columbia (the “Party”) is a political association whose name and purpose are set out in its constitution.

B. The Party is governed, inter alia, by a set of bylaws which were originally adopted on June 3, 2018 in Kamloops, BC at the 2018 annual general meeting and convention (the “Bylaws”).

C. The Government of British Columbia has now enacted the Societies Act [SBC 2015] Part 6, Division 1 which replaced the Society Act, R.S.B.C. 1996, c. 433.

D. The Party has amended its Bylaws which amendments are attached to the previous ¾ vote resolution (the “Amended Bylaws”).

E. The Party wishes to make several additional amendments to the Amended Bylaws particulars of which are set out at Schedule A to this 3/4 resolution.

IT IS RESOLVED AS A 3/4 VOTE RESOLUTION THAT:

i. The members of the Party hereby approve the further amendments to the Amended Bylaws (the “Further Amended Bylaws”) as set out at schedule “A” to this resolution.

ii. The Party is hereby authorized to file the Further Amended Bylaws with the corporate registry.

iii. The Party is authorized to accept all changes and delete all explanatory comments prior to filing the Further Amended Bylaws (authority to file a clean version of the Further Amended Bylaws).

Resolution 2 - Schedule A

END OF RESOLUTION

 

Policy motion

Motion: Resolved that attending BC Green Members approve the Policy Committee resolution as presented.

Proposed policy changes can be downloaded here (PDF).

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